CONFIDENTIAL
Monthly AI Usage Report
Which AI tools your team used in September 2026, what changed since the last review, and what we did about it.
Prepared forExample Industries Inc.
SAMPLE
37AI tools in use+7 vs August
7New this month
9Blocked+6 vs August
12Learn from input+1 vs August
Monthly AI Usage Report · Example Industries Inc.Introduction
Introduction
About this report
Every month we check which AI tools your team reaches from the office network, flag anything that could expose company data, and keep the block list on your firewall current.
Your own introduction goes here in a white-label report.
How each AI tool is handled
Block
Stopped on the firewall or DNS filter by a feed that updates every day. Staff see a block page.
Allow with controls
Allowed only on a business plan with single sign-on and terms that keep your data out of training.
Allow
Low risk under the General business policy. Tools you approved are marked Approved.
Contents
1. Summary and headline findings
2. What changed since the last review
3. Risk profile
4. Usage changes, tool by tool
5. Full AI tool inventory
6. Policy and block list
7. Action plan
Evidence
This month: 2,392 requests to AI services, matched against a register of more than 11,000 AI-tool domains that is updated every day. Each vendor’s data-training terms are checked by hand.
Your Company Ltd · [email protected] · yourcompany.example
Monthly AI Usage Report · Example Industries Inc.Summary
September 2026 at a glance
37 AI tools in use, 7 new since August
Built from this month’s network audit and compared with the one before.
37
AI tools reached from the network
+7 vs last month
7
New since the last review
0 no longer seen
6
High-risk or abusive tools
+4 vs last month
9
Blocked by your policy
+6 vs last month
12
Learn from what staff type in
+1 vs last month
2,392
Requests to AI services
+583 vs last month
Headline findings
01
7 AI tools appeared since August
6 of them are blocked under your policy and were added to the firewall feed.
02
4 new high-risk tools: DeepSeek, Kimi, Manus, DeepSwap
Rated high risk for data handling or ownership. Blocked, with the reason on record.
03
12 tools learn from what staff type in
Anything pasted into them can be kept by the vendor. Each is blocked or allowed only on a business plan with no-training terms.
04
The busiest AI service is Claude
369 requests from 13 devices this month, and it is on your approved list.
AI tools per month
26
30
37
Jul 2026Aug 2026Sep 2026
AI tools in useof which blocked
Your Company Ltd · [email protected] · yourcompany.example
Monthly AI Usage Report · Example Industries Inc.What changed
Look at these first
Needs your attention
New this month and high-risk, learning from user input, or blocked under the General business policy.
01
DeepSeek deepseek.com
High risk rating · Data may be stored outside your region. Rule: High risk rating. Seen on 2 devices.
Block
02
Suno AI suno.com
Trains on what staff type in. Rule: Audio, Voice & Music default; trains on user data by default. Seen on 2 devices.
Block
03
Napkin napkin.ai
Blocked under policy. Rule: Productivity & Collab default; trains unless opted out. Seen on 1 device.
Block
04
Kimi kimi.com
High risk rating · Data may be stored outside your region. Rule: High risk rating. Seen on 1 device.
Block
05
Manus manus.im
High risk rating · Data may be stored outside your region. Rule: High risk rating. Seen on 2 devices.
Block
06
DeepSwap deepswap.ai
High risk rating · Abusive use: deepfake · Data may be stored outside your region. Rule: Abusive-purpose AI (deepfake). Seen on 1 device.
Block
New since the last review
| New AI tool | Category | Data training | Devices | Policy |
|---|---|---|---|---|
| Gamma gamma.app | Productivity & Collab | Trains unless the user opts out | 3 | Allow with controls |
| DeepSeek deepseek.com | Models & Infrastructure | Trains unless the user opts out | 2 | Block |
| Suno AI suno.com | Audio, Voice & Music | Trains on user data | 2 | Block |
| Napkin napkin.ai | Productivity & Collab | Trains unless the user opts out | 1 | Block |
| Kimi kimi.com | Text & Language | Trains unless the user opts out | 1 | Block |
| Manus manus.im | Agents & Automation | Does not train on user data | 2 | Block |
| DeepSwap deepswap.ai | Image & Visual | Does not train on user data | 1 | Block |
Your Company Ltd · [email protected] · yourcompany.example
Monthly AI Usage Report · Example Industries Inc.Risk profile
Risk profile
What kind of AI your team uses
By category, by risk and by what the vendor does with the data you give it.
AI tools by category
Text & Language9
Image & Visual6
Code & Development4
Productivity & Collab4
Search, Knowledge & Docs3
Models & Infrastructure3
Video3
Marketing, Sales & SEO1
Audio, Voice & Music1
Agents & Automation1
Tools in useof which blocked
Risk rating
High 6Medium 24Low 7
Data location risk
High 6Medium 0Low 31
Does the vendor learn from what staff type in?
Yes, by default 12Unless the user opts out 15No 9Not stated 1
26 of the 37 vendors offer a business plan that keeps your data out of training. For those tools, the safe option is to move staff onto that plan rather than block them.
Your Company Ltd · [email protected] · yourcompany.example
Monthly AI Usage Report · Example Industries Inc.Usage changes
Month on month
Usage changes, tool by tool
Requests this month compared with August. New tools start from zero.
| AI tool | Category | August | September | Change | Policy |
|---|---|---|---|---|---|
| Gamma New | Productivity & Collab | — | 64 | +64 | Allow with controls |
| DeepSeek New | Models & Infrastructure | — | 57 | +57 | Block |
| Claude | Text & Language | 314 | 369 | +55 | Allow with controls |
| Suno AI New | Audio, Voice & Music | — | 51 | +51 | Block |
| Grammarly | Text & Language | 250 | 294 | +44 | Allow with controls |
| DeepL | Text & Language | 238 | 280 | +42 | Allow with controls |
| Napkin New | Productivity & Collab | — | 34 | +34 | Block |
| Perplexity AI | Search, Knowledge & Docs | 177 | 208 | +31 | Allow with controls |
| Kimi New | Text & Language | — | 28 | +28 | Block |
| Manus New | Agents & Automation | — | 27 | +27 | Block |
| ChatGPT | Text & Language | 148 | 174 | +26 | Allow with controls |
| v0 by Vercel | Code & Development | 67 | 79 | +12 | Allow with controls |
| Remove.bg | Image & Visual | 71 | 83 | +12 | Allow with controls |
| Writesonic | Marketing, Sales & SEO | 48 | 57 | +9 | Allow with controls |
| Devin Desktop (formerly Windsurf) | Code & Development | 49 | 58 | +9 | Allow with controls |
| Gemini Notebook (formerly NotebookLM) | Search, Knowledge & Docs | 47 | 55 | +8 | Allow with controls |
| Hugging Face | Models & Infrastructure | 42 | 49 | +7 | Allow with controls |
| QuillBot | Text & Language | 41 | 48 | +7 | Allow with controls |
| Midjourney | Image & Visual | 39 | 46 | +7 | Allow with controls |
| Otter.ai | Productivity & Collab | 43 | 50 | +7 | Allow with controls |
No longer seen: none.
Your Company Ltd · [email protected] · yourcompany.example
Monthly AI Usage Report · Example Industries Inc.AI tool inventory
Inventory
Every AI tool seen this month
37 tools, busiest first.
| AI tool | Category | Risk | Data training | Requests | Devices | Policy |
|---|---|---|---|---|---|---|
| Claude Approved claude.ai | Text & Language | Medium | Trains unless the user opts out | 369 | 13 | Allow with controls |
| Grammarly Approved grammarly.com | Text & Language | Medium | Trains unless the user opts out | 294 | 12 | Allow with controls |
| DeepL deepl.com | Text & Language | Medium | Trains on user data | 280 | 14 | Allow with controls |
| Perplexity AI perplexity.ai | Search, Knowledge & Docs | Medium | Trains unless the user opts out | 208 | 11 | Allow with controls |
| ChatGPT Approved chatgpt.com | Text & Language | Medium | Trains unless the user opts out | 174 | 10 | Allow with controls |
| Remove.bg remove.bg | Image & Visual | Medium | Trains on user data | 83 | 3 | Allow with controls |
| v0 by Vercel v0.dev | Code & Development | Medium | Trains unless the user opts out | 79 | 4 | Allow with controls |
| Gamma gamma.app | Productivity & Collab | Medium | Trains unless the user opts out | 64 | 3 | Allow with controls |
| Devin Desktop (formerly Windsurf) windsurf.com | Code & Development | Medium | Trains on user data | 58 | 2 | Allow with controls |
| Writesonic writesonic.com | Marketing, Sales & SEO | Low | Does not train on user data | 57 | 2 | Allow with controls |
| DeepSeek deepseek.com | Models & Infrastructure | High | Trains unless the user opts out | 57 | 2 | Block |
| Gemini Notebook (formerly NotebookLM) notebooklm.google | Search, Knowledge & Docs | Low | Does not train on user data | 55 | 2 | Allow with controls |
| Suno AI suno.com | Audio, Voice & Music | Medium | Trains on user data | 51 | 2 | Block |
| Otter.ai otter.ai | Productivity & Collab | Medium | Trains on user data | 50 | 2 | Allow with controls |
| Hugging Face huggingface.co | Models & Infrastructure | Low | Does not train on user data | 49 | 2 | Allow with controls |
| QuillBot quillbot.com | Text & Language | Medium | Trains unless the user opts out | 48 | 2 | Allow with controls |
| Midjourney midjourney.com | Image & Visual | Medium | Trains on user data | 46 | 4 | Allow with controls |
Your Company Ltd · [email protected] · yourcompany.example
Monthly AI Usage Report · Example Industries Inc.AI tool inventory
| AI tool | Category | Risk | Data training | Requests | Devices | Policy |
|---|---|---|---|---|---|---|
| HeyGen heygen.com | Video | Medium | Trains unless the user opts out | 36 | 2 | Allow with controls |
| Napkin napkin.ai | Productivity & Collab | Medium | Trains unless the user opts out | 34 | 1 | Block |
| Runwayml (runwayml.com) runwayml.com | Video | Medium | Trains on user data | 30 | 1 | Allow with controls |
| Cursor Approved cursor.com | Code & Development | Medium | Trains unless the user opts out | 30 | 1 | Allow with controls |
| Grok grok.com | Text & Language | Medium | Trains unless the user opts out | 28 | 1 | Allow with controls |
| Kimi kimi.com | Text & Language | High | Trains unless the user opts out | 28 | 1 | Block |
| Manus manus.im | Agents & Automation | High | Does not train on user data | 27 | 2 | Block |
| Mistral mistral.ai | Models & Infrastructure | Medium | Trains unless the user opts out | 26 | 1 | Allow with controls |
| Fireflies.ai Approved fireflies.ai | Productivity & Collab | Low | Does not train on user data | 25 | 1 | Allow with controls |
| You.com you.com | Search, Knowledge & Docs | Low | Does not train on user data | 17 | 2 | Allow with controls |
| Poe poe.com | Text & Language | Low | Does not train on user data | 14 | 1 | Allow with controls |
| Jasper jasper.ai | Text & Language | Medium | Trains on user data | 13 | 1 | Allow with controls |
| Replit replit.com | Code & Development | Medium | Trains on user data | 11 | 1 | Allow with controls |
| Ideogram ideogram.ai | Image & Visual | Medium | Trains on user data | 9 | 1 | Allow with controls |
| Julius julius.ai | Data, Analytics & Research | Low | Does not train on user data | 9 | 2 | Allow with controls |
| Character.AI character.ai | Lifestyle & Entertainment | Medium | Trains on user data | 8 | 1 | Block |
| SeaArt seaart.ai | Image & Visual | High | Not stated by the vendor | 7 | 1 | Block |
| Kling AI klingai.com | Video | High | Trains unless the user opts out | 7 | 1 | Block |
| DeepSwap deepswap.ai | Image & Visual | High | Does not train on user data | 6 | 1 | Block |
| Leonardo AI leonardo.ai | Image & Visual | Medium | Trains on user data | 5 | 1 | Allow with controls |
Your Company Ltd · [email protected] · yourcompany.example
Monthly AI Usage Report · Example Industries Inc.Policy and block list
Policy
General business policy, applied
Every tool has a decision and a reason, so each block has an answer when someone asks why.
Blocked 9Allowed with controls 28Allowed 0
On the firewall block list
| AI tool | Domain | Reason |
|---|---|---|
| DeepSeek | deepseek.com | High risk rating |
| Suno AI | suno.com | Audio, Voice & Music default; trains on user data by default |
| Napkin | napkin.ai | Productivity & Collab default; trains unless opted out |
| Kimi | kimi.com | High risk rating |
| Manus | manus.im | High risk rating |
| Character.AI | character.ai | AI companions & character chat |
| SeaArt | seaart.ai | High risk rating |
| Kling AI | klingai.com | High risk rating |
| DeepSwap | deepswap.ai | Abusive-purpose AI (deepfake) |
Allowed on a business plan only
DeepL, Perplexity AI, Remove.bg, v0 by Vercel, Gamma, Devin Desktop (formerly Windsurf), Writesonic, Gemini Notebook (formerly NotebookLM), Otter.ai, Hugging Face, QuillBot, Midjourney, HeyGen, Runwayml (runwayml.com), Grok, Mistral, You.com, Poe, Jasper, Replit, Ideogram, Julius, Leonardo AI.
Your Company Ltd · [email protected] · yourcompany.example
Monthly AI Usage Report · Example Industries Inc.Action plan
Next steps
Action plan
Our recommendations
1. DeepSeek, Kimi, Manus and DeepSwap appeared this month and are now blocked on the firewall. No action needed from you.
2. DeepL is the third most-used AI service and trains on what staff paste into it. We recommend DeepL Pro for the teams that use it.
3. Please confirm ChatGPT, Claude, Grammarly, Cursor and Fireflies stay on your approved list.
4. We run the next review on 26 October.
Your own recommendations go here in a white-label report.
Checklist
01
Blocked tools are on the firewall feed
9 AI tools are stopped at the network boundary, including every new high-risk tool from this month.
Done by us
02
Move data-training tools onto business plans
DeepL, Remove.bg, Devin Desktop (formerly Windsurf), Otter.ai, Midjourney learn from what staff type in. A business plan keeps company data out of training.
This month
03
Confirm your approved list
Tell us which tools your team should keep using, so they stay open and are marked as approved.
This month
04
We audit again in 30 days
The next report shows whether usage moved to the approved tools and lists anything new.
Next review
Sign-off
Prepared by Your Company Ltd
Reviewed with (client)
Date
Based on the network log supplied for this period. AI tools reached outside the logged network, such as on personal devices at home, are not included.
Your Company Ltd · [email protected] · yourcompany.example